NOTICE OF ANNUAL GENERAL MEETING

And Call for Nominations for Directors

Dear Members

Members of shop-sa are hereby notified of the National Annual General Meeting and advised that they may nominate themselves or other individuals to the 2012 Board of Directors. Nominations must reach shop-sa no later than 1 December 2011 and will be communicated to members shortly thereafter.

I look forward to seeing you or your company’s representative at the meeting. If you cannot attend please will you ensure your company’s vote is exercised by faxing back a Proxy Form.

Sincerely,
Mojaki Finger
Board Chairman

NOTICE OF THE 2011 ANNUAL GENERAL MEETING

Notice is hereby given of the Annual General Meeting of the Southern African Association for Stationery, Home and Office Products (shop-sa).

            Date: 7 December 2011
            Time: 17h00
            Venue: 60 Fifth Street Lower Houghton, Killarney Country club,  The Terrace Room.

Each paid up Member Company may nominate directors, exercise the Company’s vote and appoint a proxy.

Should a Voting Member not be able to attend, you are encouraged to submit a Proxy Form, to be received by close of business on 1 December 2011

AGENDA

1. Welcome
   Welcome, confirmation of attendees, and receipt of apologies
2. Confirm that we have a quorum and approve late 2011 AGM
3. Minutes
To approve the Minutes of the previous Annual General Meeting
4. Chairman’s Report
5. Financial Report
5.1. To confirm the accounts for the 2010/11 Fiscal year
5.1. To confirm auditors for the 2011/12 fiscal year
6. Elections
   6.1 To elect directors to serve on the Association’s Board.
   6.2 To elect Gauteng Regional Chair.
7. Executive Director’s Report.
8. Announcement of directors elected to 2012 Board.
9. General
   Grey Products importers / distributers – membership to shop-sa
   (Kindly submit in writing, matters you want tabled under general)
10. Close of meeting.

NOMINATIONS FOR 2011/12 BOARD OF DIRECTORS

Please submit nominations for the 2011/12 shop-sa Board of Directors to Eugene@shop-sa.co.za or fax 011 880 1677 by 1 December 2011. The association is particularly interested in appointing directors who reflect the full diversity of our membership.

Nominations for the Board will be distributed after 1 December 2011.

Only individuals employed by member companies that have enjoyed membership for at least two years are eligible to join the Board.

Companies that engage in any practice that is in conflict with the Association’s constitution or rules (eg. Illegal activity) are barred from membership of the Association and hence may not be directors.

A total of 24 directors may be appointed as follows:

1. 12 directors will be elected at the AGM from the nominees received.
2. The executive Director and the Regional Chairs are appointed ex officio.
3. The remaining positions are reserved for the Board to appoint in order to enhance the Board’s representivity
4. The Board elects the Chairman, Vice Chairman and Treasurer.
5. A Director’s term of office will be two years. Directors may be re-elected.

The Board meets four times a year, plus the AGM and an Annual Strategy Meeting. Directors receive no remuneration, but do enjoy the following benefits;

1. Board meetings: For non-Johannesburg directors travel and accommodation costs (where necessary) are paid by the Association.
2. Annual Conference: Directors attend for free. The Board Chair’s partner may also attend at no cost. Travel costs and extras are not included.
3. Awards: The Chair and regional Chairs with their partners may attend one awards ceremony for free. Travel and accommodation costs are not included.